1. Create Your Listing Online

Option A:

• Click on the Create Listing link to register using your email address.
• Fill out the user-friendly listing form (simple multiple-choice questions).
• Complete only the sections relevant to your property type.
• If unsure, leave blank—our team will handle it for you.

Option B:

• Request an editable PDF form. We will email the form that matches your property type.
• Complete the form and email it back to broker@flatrealestate.ca.

2. Submit Required Documents

Upload to the website or email the following to broker@flatrealestate.ca:

• Property photos (maximum 50)
• City property tax statement
• Government-issued photo IDs of all Sellers/Landlords registered on title
• Representative’s ID (if applicable)

Note: Photos from previous listings require written consent from the prior agent/brokerage.

3. Pricing Your Property

• The listing price or monthly lease is determined by the Seller/Landlord.
• If unsure, request a Comparison List of recently sold or leased properties in your area.
• This helps determine the most appropriate market value.

4. Payment of Listing Fee

When ready to proceed with the listing, pay the listing fee by e-transfer to broker@flatrealestate.ca:

• Sale Listing: $563.87 (tax included)
• Lease Listing: $337.87 (tax included)

Once payment is received, the brokerage will prepare the listing forms.

5. Preparation of Listing Documents

Brokerage will prepare the two listing forms required for each listing:

Listing Agreement and MLS® Data Information Form.

a. Listing Agreement (based on property type):

• (Ontario) 200 – Seller Representation Agreement – Sale
• (Ontario) 210 – Landlord Representation Agreement – Lease
• (Ontario) 520 – Commercial Seller Representation Agreement – Sale
• (Ontario) 525 – Commercial Landlord Representation Agreement – Lease

b. MLS® Data Information Form (based on property type):

• PropTx 290 – Freehold (Sale)
• PropTx 291 – Condo/Co-op/Co-Ownership/Time Share (Sale)
• PropTx 292 – Condo/Co-op/Co-Ownership/Time Share (Lease)
• PropTx 296 – Freehold (Lease)
• PropTx 590 – Commercial (Sale)
• PropTx 592 – Commercial (Lease)

6. Listing Agreement

• Listing start & expiry dates.

• Seller/Landlord name

• Listing period is 6 months or until sold, leased, or terminated.
• Services included at no extra charge:
  • Amendments/changes
  • Price adjustments
  • Open house promotion on Realtor.ca
  • Listing suspensions or terminations

7. MLS® Data Information Form

The MLS® Data Information Form contains all key property details, including:

• Property location

• Legal and civic address

• Seller/Landlord name

• Property taxes and year built/age

• Lot size and building size

• Interior and exterior features

• Full property description

• Room types and measurments

8. Document Review and Revisions

Draft copies of both listing forms are emailed to the Seller/Landlord for review and to make any necessary corrections or amendments before finalizing.

Keep in mind that adjustments/corrections/amendments can be made anytime during the listing period.

9. Digital Signing of Final Documents

• Final forms sent via secure e-signature platform.
• If multiple parties, the platform sends the form sequentially to one seller/landlord at a time until all signatures are complete.
• For matrimonial homes:
  • Registered partner signs as Seller/Landlord.
  • Unregistered partner signs the Spousal Consent section.

10. MLS® Submission & Publishing

• Listing appears on Realtor.ca within ~60 minutes after submission
• Once Live direct links of the listing are emailed to Seller/Landlord.

11. Buyer/Tenant Inquires and Showing Requests

• Seller/Landlord contact info for direct inquiries from unrepresented buyers.
• Link to the property’s Realtor.ca page.
• Cross-linking between Realtor.ca and the feature sheet page.
• If the Buyer/Tenant instead contacts the brokerage directly via the brokerage’s email link on Realtor.ca, the email will be forwarded in full to the Seller/Landlord’s email address.
• If the Buyer/Tenant contacted the brokerage by phone, the brokerage will share with them the Seller/Landlord’s contact info for direct communication.

12. BrokerBay Showing System Setup For Agents

• Auto-Confirmation: All showing requests from buyer agents are automatically approved. If a lockbox or door code is available, the system will provide the code to the agent for access.
• Manual Confirmation: Showing requests are sent via email and SMS to the email address and phone number of the Seller/Landlord to manually approve, decline, or suggest an alternate time, and provide access instructions directly to the agent.

13. Open House Promotion

• Notify brokerage via email with date & time.
• Brokerage publishes on Realtor.ca.
• Unlimited open houses can be advertised.

14. Offer Submission & Status Updates

• Once an offer (conditional or firm) is accepted Seller/Landlord must email a copy of accepted offers/waivers/mutual releases within 24 hours.
• The brokerage is required to update the listing status on the MLS® board in compliance with TRESA regulations.

15. Deposit Handling

• Buyer/Tenant”s brokerage trust account OR Seller/Landlord’s real estate lawyer trust account.
• Funds remain in trust until completion, then disbursed per commission agreement.
• Both Seller and Buyer must retain a real estate lawyer to handle completion of sales
• Real estate lawyer not mandatory for leases but recommended.
• If the Landlord chooses not to use a real estate lawyer, the deposit may be paid directly to them
• Sellers/Landlords are strongly encouraged to have their real estate lawyer review purchase or lease offers.

16. Help & Support

Phone / SMS / WhatsApp: (905) 962-8814
Email: broker@flatrealestate.ca